SIMPLE, EASY Formal Radiogram Traffic Format  

 

Below is a sample of the radiogram form and all the information that you need to process a formal written message.                                                                                   Parts of a formatted message:
1. Preamble:

1.     Message Number.

2.     Precedence.

3.     Handling Instructions. (Optional with routine traffic only.) *

4.     Station of Origin.

5.     Check.

6.     Place of Origin.

7.     Time Filed. (Optional with routine traffic only.) *

8.     Date Filed.

2. Addressee:

1.     Full name. (If a Ham operator use call sign)

2.     Street Address. House number and street.

3.     City, State, and Zip/Postal Code.

4.     Telephone number with area code.

3.  First Break:

4. Body of the message:

      1. Should not exceed twenty-five (25) words.

5. Second Break:

6. Signature - Of the party originating the message. Should contain address and phone number of the sender if reply requested.

 

A Routine Radiogram

(Preamble)

Msg. #
1

Precedence: 
R

Handling Instructions
HX_* G

Station of Origin
K5WTH

Check 
25

Place of Origin
Hot Springs, AR

Time Filed*
(Local or Zulu)

Date Filed
Today's Date

(Addressee)

TO: 

Full Name:

John Doe

Street Address: 9876 South Ave.

City: Any-town

State/Province: AR

Zip/Postal Code: 77777

Phone Number: 000-555-1212

(First break)                                                                                                                                      

(Body of the message)

THIS 

IS

THE

BODY

OF

THE

MESSAGE

X (see Punctuation)

IT

SHOULD

NOT 

CONTAIN

MORE

THAN

TWENTY

FIVE

WORDS

X (see Punctuation)

INCLUDING

NUMBERS

PUNCTUATION

AND 

MIXED

GROUPS

73

(second break)

 

(Signature:) Jane Doe
Name of person sending the message. Include the address and phone number if reply requested.

 

Instructions for preamble:

MSG #:

The number the originating station issues to the message. This number is NEVER changed by any station handling the message.

PRECEDENCE:

Emergency (always spelled out) - Any message that has life and death urgency to any person or groups of persons.
(P) Priority - Important messages having a specific time limit.
(W) Welfare - A message that is an inquiry into the well-being of an individual in a disaster area.
(R) Routine - Normal traffic during normal times.

*HX: = Handling Instructions.
(Optional for Routine messages.)

HXA - (Followed by number) Collect landline delivery authorized by addressee within ____ miles. (If no number, authorization is unlimited.)
HXB - (Followed by number) Cancel message if not delivered within ____ hours of filing time; service originating station.
HXC - Report date and time of delivery to originating station.
HXD - Report to originating station the identity of station from which received, plus date and time. Report identity of station to which relayed, plus date and time, or if delivered, report date, time and method of delivery.
HXE - Delivering station get reply, from addressee, originate message back.
HXF - (Followed by number) Hold delivery until _____. (date)
HXG - Delivery by mail or landline toll call not required. If toll or other expense involved, cancel message and service originating station.

STATION OF ORIGIN:

The station originating the formal traffic (Call Sign).

**CHECK:

The number of words, punctuation, mixed groups or numbers in the body of the message; between Break and Break. (In an effort to minimize the amount of words in the text you can use ARRL Numbered Radiograms. If ARRL Numbered Radiograms are used in the text add ARL to the check.)

PLACE OF ORIGIN:

The location of the party originating the traffic. Need not be the same as the station of origin.

*TIME FILED

Zulu or local time message was filed. (Not necessary in Routine messages) If using Zulu time you MUST use the Zulu date also.

DATE FILED:

Date the message was put into the NTS for transmittal to a relay or delivering station. (Always needed)

 

Phone Procedures:
    Use pro-words instead of pro-signs, but it is not necessary to name each part of the message as you send it. For example a message sent on phone would be as follows: “Number one routine HX Golf K5WTH eight Hot Springs Arkansas one three five zero Zulu June seven Ronald Smyth (I spell Smyth, SIERRA MIKE YANKEE TANGO HOTEL) Figures two one four three Bell Avenue, Any-town, Arkansas seven seven seven seven seven Telephone figures zero zero zero five five five one two one two Break ARL FIFTY ARL FORTY SIX HOPE TO SEE YOU SOON (X-ray) LOVE BREAK Mom and Dad End of Message - Over. “If more than one message is to be sent to the same receiving station the words “More to follow” would replace “Over” until the last message is sent”. 

Punctuation:                                                                                                                                     In an effort to keep things as simple as possible the following standards for punctuation in a formal radiogram has been adopted:
Period = X-Ray
Question Mark = Query

……………………………………….

To shorten messages that are longer than 25 words you may want to use one or more of the ARRL Numbered Radiogram Messages. Every ham should have a copy of this document in their station for reference when delivering a message that contains an ARRL Numbered message.

GROUP ONE, ARL’s FOR POSSIBLE RELIEF/EMERGENCY USE:

ONE:  Everyone safe here. Please don't worry.                                                                              

TWO:  Coming home as soon as possible.                                                                                     

THREE:  Am in _____ hospital. Receiving excellent care and recovering fine.                                     

FOUR:  Only slight property damage here. Do not be concerned about disaster reports.                 

FIVE:  Am moving to new location. Send no further mail or communication. Will inform you of new address when relocated.                                                                                               

SIX:  Will contact you as soon as possible.                                                                             

SEVEN:  Please reply by Amateur Radio through the amateur delivering this message. This is a free public service.

EIGHT:  Need additional _____ mobile or portable equipment for immediate emergency use.

NINE:  Additional _____ radio operators needed to assist with emergency at this location.

TEN:  Please contact _____. Advise to standby and provide further emergency information, instructions or assistance.

ELEVEN:  Establish Amateur Radio emergency communications with _____ on _____ MHz.

TWELVE:  Anxious to hear from you. No word in some time. Please contact me as soon as possible.

THIRTEEN:  Medical emergency situation exits here.

FOURTEEN:  Situation here becoming critical. Losses and damage from ___________ increasing.

FIFTEEN:  Please advise your condition and what help is needed.

SIXTEEN:  Property damage very severe in this area.

SEVENTEEN:  REACT communications services also available. Establish REACT communication with _____ on channel _____.

EIGHTEEN:  Please contact me as soon as possible at _____.

NINETEEN:  Request health and welfare report on _____ . (State name, address and telephone number.)

TWENTY:  Temporarily stranded. Will need some assistance. Please contact me at _____.

TWENTY ONE:  Search and Rescue assistance is needed by local authorities here. Advise availability.

TWENTY TWO:  Need accurate information on the extent and type of conditions now existing at your location. Please furnish this information and reply without delay.

TWENTY THREE:  Report at once the accessibility and best way to reach your location.

TWENTY FOUR:  Evacuation of residents from this area urgently needed. Advise plans for help.

TWENTY FIVE:  Furnish as soon as possible the weather conditions at your location.

TWENTY SIX:  Help and care for evacuation of sick and injured from this location needed at once.

Emergency/priority messages originating from official sources must carry the signature of the originating official.

GROUP TWO, ARL ROUTINE MESSAGES:

FORTY SIX:  Greetings on your birthday and best wishes for many more to come.

FORTY SEVEN:  Reference your message number _____ to _____ delivered on _____ at _____ UTC.

FIFTY:  Greetings by Amateur Radio.

FIFTY ONE:  Greetings by Amateur Radio. This message is sent as a free public service by ham radio operators at _____. Am having a wonderful time.

FIFTY TWO:  Really enjoyed being with you. Looking forward to getting together again.

FIFTY THREE:  Received your _____. It's appreciated; many thanks.

FIFTY FOUR:  Many thanks for your good wishes.

FIFTY FIVE:  Good news is always welcome. Very delighted to hear about yours.

FIFTY SIX:  Congratulations on your _____, a most worthy and deserved achievement.

FIFTY SEVEN:  Wish we could be together.

FIFTY EIGHT:  Have a wonderful time. Let us know when you return.

FIFTY NINE:  Congratulations on the new arrival. Hope mother and child are well.

SIXTY:  Wishing you the best of everything on _____.

SIXTY ONE:  Wishing you a very Merry Christmas and a Happy New Year.

SIXTY TWO:  Greetings and best wishes to you for a pleasant _____ holiday season.

SIXTY THREE:  Victory or defeat, our best wishes are with you. Hope you win.

SIXTY FOUR:  Arrived safely at _____.

SIXTY FIVE:  Arriving _____ on _____. Please arrange to meet me there.

SIXTY SIX:  DX QSLs are on hand for you at the _____ QSL Bureau. Send _____ self addressed envelopes.

SIXTY SEVEN:  Your message number _____ undeliverable because of _____. Please advise.

SIXTY EIGHT:  Sorry to hear you are ill. Best wishes for a speedy recovery.

SIXTY NINE:  Welcome to the _____. We are glad to have you with us and hope you will enjoy the fun and fellowship of the organization.

..................................................................

Word list adopted by the International Telecommunications Union:

A = Alfa      G = Golf     M = Mike              S = Sierra    Y = Yankee

B = Bravo   H = Hotel    N = November      T = Tango   Z = Zulu

C = Charlie  I = India      O = Oscar             U = Uniform

D = Delta     J – Juliet      P = Papa               V = Victor

E = Echo     K = Kilo      Q = Quebec          W = Whiskey

F = Foxtrot L – Lima     R = Romeo           X = X-ray

…………………………………………

 RADIOGRAM

Number

Precedence

HX

Station. of Origin

Check

Place of Origin

Time

Date

 

 

 

 

 

 

 

 

 

To:

 

Address

 

 

 

City

 

State

 

Zip

 

Telephone

(           )

BREAK FOR TEXT

01

02                                                               

03

04

05

06

07

08

09

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

BREAK FOR SIGNATURE

Signature

 

Title:

 

Rec’d from

 

Date

 

Time

 

Net

 

Sent / Del.

 

Date

 

Time

 

Net

 

Moved

 

Counted

 

Reported

 

Completed